Top 10 Free Project Management Software in 2025

Don't subscribe to any project management software yet. Explore these top free options before you commit!

First, let's handle the elephant in the room: You're not budget-conscious for looking at free project management (PM) software options. Your case is likely one of these:

You want to test the PM software to justify its pricing to stakeholders.

"Easy to use" is relative. So, you want to use the software firsthand to see if it's a good fit for a small team.

Small business looking for a PM tool (Source: Reddit)

You need a tool for a specific use case (like keeping status of tasks up to date) and you want a trial before committing to paid subscriptions.

Regardless of your reason for seeking the best free project management tool, our list will help.

The 10 best free project management tools in 2025

TL;DR:

1. Meegle

Meegle is a free visual workflow and project management tool for teams in a wide range of industries, from software development and sales to retail, that supports multiple methodologies (from Agile, Waterfall, to hybrid).

Unlike other PM software with a freemium plan typically limited to 1–4 users, Meegle offers a "free forever" plan for up to 20 users. This plan is loaded with collaborative features, workflows, automation, views, charts, and templates.

The best part: Meegle offers a balance between simplicity and advanced functionality. It works perfectly for complex use cases (e.g., Agile development) and simple tasks (e.g., managing a team meeting agenda).

Meegle's key features

• Visual workflows

Meegle has two visual workflows (status-driven and node-driven) for tracking milestones and helping teams stay aligned.

The node-driven workflow, particularly, is crucial for setting and tracking milestones for complex projects with multiple dependencies. It provides an in-depth analysis of your project in one place with granular visibility into task ownership, specific actions, and due dates. Thanks to this, you can easily manage delays and scope creep.

• Automation capabilities

Meegle Automation saves teams time on repetitive, tedious tasks and helps them focus on creative work that matters. It uses a system of triggers, custom actions, and conditions like this:

And it is very easy to set up. First, add a trigger.

Second, set specific conditions for focused automation. Lastly, add an action.

If setting up the automation manually is tedious, Meegle has up to 20 templates you can tweak to your needs.

• Collaborative features

Meegle's Scheduling feature keeps teams aligned with real-time work updates.

Using comments and mentions, team members can alert the project manager of issues in their nodes. Team members can even vote for a feature (an attribute that delivers business value to your ongoing project).

Using the Gantt View, project managers can also manage priorities, dependencies, and overlapping tasks. This will ensure that all team members fulfill their tasks on time without burnout.

• Integrations

Meegle's extensive integrations reduces the "back and forth" between tools (async, developer, and PM software). Teams can sync and manage their favorite tools like Slack for async communication, GitHub for development, and PM tools in one place.

Also, Meegle supports custom plug-ins to boost collaboration and productivity, and has a dedicated Developer Handbook to help with this.

• Reporting

Although reporting isn't available on the free plan, it's a feature worth knowing about.

Meegle's Charts help teams spot patterns in real-time. This reduces the chances of failure or delay as issues are solved as soon as discovered.

Issue resolution aside, charts play a key role in managing team performance and workload distribution. And they come in different types—from bar graphs and lines to pies.

Meegle's pros and cons

Meegle's pricing

• Free (Up to 20 users) – Includes visual workflows, table/Kanban/Gantt views, member scheduling, 100GB storage, and community support.
• Standard $8/user/month (billed annually) – Everything in "Free" plus reports, custom user groups, test management, data import/export, and 2TB storage.
• Premium $12/user/month (billed annually) – Everything in "Standard" plus panorama/tree views, cross-enterprise collaboration, auto-scheduling, advanced dependencies, multilingual support, and 20TB storage.
• Enterprise, Custom pricing – Everything in "Premium" plus brand customization, data restoration and enterprise-level SLA.

2. ClickUp

ClickUp is a project management platform designed for teams of all sizes. It offers task management, document collaboration, goal tracking, and automation - all within a flexible workspace. Its free plan includes unlimited tasks and members, though some advanced features may be limited.

ClickUp's key features

• Task management – Create, assign, and track tasks with customizable views like List, Kanban, Calendar, and Gantt.
• Docs and whiteboards – Collaborate on documents and brainstorm using interactive whiteboards.
• Automation – Reduce manual work by automating recurring actions like task status updates, assignee changes, or due date adjustments.
• Goal tracking – Set, measure, and complete project objectives.
• Integrations – Supports 1000+ integrations including Slack, Google Drive, and Zoom.

ClickUp's pros and cons

ClickUp's pricing

• Annual Billing: $7/user/month (Unlimited Plan), $12/user/month (Business Plan)
• Monthly Billing: $10/user/month (Unlimited Plan), $19/user/month (Business Plan)

3. monday.com

monday.com is a customizable project management app that lets teams build workflows that match how they actually work. Its free plan supports up to two users and includes unlimited tasks and access to monday workdocs.

monday.com's key features

• Customizable workflows – Build workflows for use cases like product launches, client onboarding, or marketing campaigns.
• Automation – Reduce manual work with automated triggers.
• Time tracking – Monitor time spent on tasks (paid plans only).
• Integrations – Connect with 200+ tools including CRM, communication, and storage platforms.
• Dashboards – Get an overview of timelines, workloads, and KPIs at a glance.

monday.com's pros and cons

monday.com's pricing

• Annual Billing: $9/user/month (Basic), $12/user/month (Standard)
• Monthly Billing: $12/user/month (Basic), $14/user/month (Standard)

4. Trello

Trello is a simple, Kanban-style project management tool known for its visual task organization. Its free plan includes unlimited cards and up to 10 boards per workspace—ideal for individuals and small teams managing straightforward projects.

Trello's key features

• Kanban boards – Drag-and-drop task organization.
• Automation – Use Butler, Trello's native automation tool, to automate repetitive actions.
• Power-ups – Extends functionality with third-party integrations with tools like Google Drive and Slack (1 per board on free plan).
• Collaboration – Assign tasks, comment, and share files.
• Mobile app – Use Trello's mobile app to create, move, and update tasks in real-time.

Trello's pros and cons

Trello's pricing

• Annual Billing: $5/user/month (Standard), $10/user/month (Premium)
• Monthly Billing: $6/user/month (Standard), $12.50/user/month (Premium)

5. Jira

Jira is a project management tool designed for Agile development teams, offering features like issue tracking, Scrum and Kanban boards, and Agile reporting. The free plan supports up to 10 users with core features like sprint planning and bug tracking.

Jira's key features

• Agile boards – Supports Scrum and Kanban methodologies.
• Issue tracking – Log, prioritize, and resolve bugs efficiently.
• Sprint planning – Plan, execute, and review development sprints.
• Advanced reporting – Generate burndown charts and velocity reports.
• Integrations – Works with Atlassian ecosystem tools like Confluence, Bitbucket, and hundreds of dev and CI/CD tools.

Jira's pros and cons

Jira's pricing

• Annual Billing: $875/user tier 1-10 (Standard), $1700/user tier 1-10 (Premium)
• Monthly Billing: $8.60/user/month (Standard), $17/user/month (Premium)

6. Asana

Asana is a structured project management tool that helps teams organize tasks, track progress, and collaborate efficiently. Its free plan includes unlimited tasks, projects, and messaging.

Asana's key features

• Task and project management – Manage tasks and projects by assigning ownership, setting priorities, and defining deadlines.
• Timeline view – Plan and track project milestones visually using Gantt-style Timeline view (available on paid plans).
• Automation – Streamline recurring actions like status changes, assignments, and due dates using custom rules.
• Collaboration tools – Share updates, comments, and attachments.
• Integrations – Connect with 200+ apps including communication, file storage, and time-tracking tools.

Asana's pros and cons

Asana's pricing

• Annual Billing: $10.99/user/month (Premium), $24.99/user/month (Business)
• Monthly Billing: $13.49/user/month (Premium), $30.49/user/month (Business)

7. Airtable

Airtable is a project management tool offering a unique interface that blends spreadsheet familiarity with relational database functionality. Its free plan includes unlimited bases, up to five users, and essential views for teams managing structured data like content calendars, inventories, or CRM systems.

Airtable's key features

• Database-style project tracking – Organize and link projects using rows and columns, with relational database features like linked records.
• Multiple views – Switch between grid, Kanban, calendar, and gallery views to match your workflow needs.
• Collaboration tools – Collaborate by tagging teammates, adding notes, uploading files, and assigning responsibilities directly within records.
• Automation – Create workflows using triggers (e.g., form submission) and actions (e.g., email notifications or status changes).
• Integrations – Works with over 30 platforms including Slack, Gmail, Google Calendar, and Zapier for automated workflows.

Airtable's pros and cons

Airtable's pricing

• Annual Billing: $20/user/month (Plus), $45/user/month (Pro)
• Monthly Billing: $24/user/month (Plus), $54/user/month (Pro)

8. Wrike

Wrike is an enterprise-level project management software designed for teams that need advanced workflow automation and reporting. The free plan includes task management, board and table views, and basic integrations.

Wrike's key features

• Workflows and automation – Streamline task assignments, approvals, and repetitive processes with custom rules.
• Multiple views – Visualize work with list, board, Gantt chart, and table views to suit different planning styles.
• Time tracking – Track time spent on tasks to support productivity and billing (available on paid plans).
• Collaboration tools – Share files, leave comments, and tag teammates using @mentions to keep everyone aligned.
• Custom dashboards – Build personalized dashboards to monitor project progress and key metrics at a glance.

Wrike's pros and cons

Wrike's pricing

There's only one billing system currently.

• Monthly Billing: $10/user/month (Team), $25/user/month (Business)

9. Notion

Notion is a hybrid project management and note-taking tool that allows users to create wikis, databases, and task lists in one place. Its free plan includes unlimited pages, collaboration with up to 10 guests, and basic project management features.

Notion's key features

• Docs and wikis – Create, organize, and collaborate on documents and knowledge bases with ease.
• Task management – Manage tasks using Kanban, table, and list views to suit your workflow.
• Database functionality – Store, filter, and manage project data with customizable databases.
• Collaboration tools – Share pages, leave comments, and mention team members to ensure seamless communication.
• Integrations – Connect with platforms like Slack, GitHub, and Google Calendar for an integrated workspace.

Notion's pros and cons

Notion's pricing

• Annual Billing: $8/user/month (Plus), $15/user/month (Business)
• Monthly Billing: $12/user/month (Plus), $18/user/month (Business)

10. Acorn

Acorn is a decentralized, peer-to-peer project management tool that allows teams to collaborate without relying on external servers or cloud hosting. It's completely free while in the Alpha testing phase. This means you have full access to core features.

Acorn's key features

• Peer-to-peer collaboration – Collaborate directly without centralized servers, ensuring greater privacy and control.
• Task management – Create, assign, and track tasks across projects in a streamlined interface.
• Decentralized storage – Store data across a distributed network for improved security and resilience.
• Permission control – Set granular access levels without depending on traditional cloud infrastructure.
• Offline support – Work seamlessly on projects even without an internet connection.

Acorn's pros and cons

Acorn's pricing

• Annual Billing: Free for all core features, premium add-ons vary.
• Monthly Billing: Free for core use, optional paid enhancements.

Why Meegle is a top choice for free project management

Meegle's main strength is scalability. It grows with your team and handles more projects, people, and complexity without slowing down. Yibin Hunang, Head of the Operation and Quality Department at LIZHI, explains this better:

"After integrating Meegle, we have witnessed a substantial surge in the number of deliverables, a notable enhancement in version iteration efficiency, and a consistent reduction of at least 50% in the average delivery cycle that has persisted for multiple quarters."

In addition to scalability, Meegle offers unparalleled benefits (compared to other project management software) for FREE:

• A free-forever plan for up to 20 users
• A unique visual workflow with integrated automation features loved by product leaders

Meegle is one powerful tool that allows both the product team, design team and engineers to all come together. What I enjoy about Meegle is within the workflow. The workflow way of presenting information is clear. I can see where exactly things are starting, the end to end development flow from product requirements to design to development. — Jian Hong, Product Team Lead at Nas Daily

• Flexible workflows suitable for a wide range of industries and project management methodologies (from Agile and Waterfall to hybrid)

'Meegle's node settings are incredibly flexible, enabling seamless management of the product development process and direct engagement with project stakeholders.' exclaimed Hugo. ' I have to say, Meegle is truly remarkable. It goes beyond industry boundaries and can be applied to any sector, not just software development but any kind of development, without doubt.' — Hugo, Head of POP MART's R&D Department

If you're looking for a free project management tool that scales with your team, Meegle is your best choice.

FAQs

What is the most commonly used project management software?

The most commonly used project management tools include Trello, Jira, and Meegle. Each is popular for different reasons—Trello for Kanban simplicity, Jira for Agile development, and Meegle for all-in-one project management.

What are the 3 types of project management software?

Project management software generally falls into three categories: collaborative tools (e.g., Asana, monday.com), task-based tools (e.g., Trello, ClickUp), and agile/project tracking tools (e.g., Jira, Meegle). Each serves different workflows and industries.

What is the best project management program?

The best tool depends on your needs. But if you need one with all-in-one management, visual workflows and automation, use Meegle.